Voter Data Guide

This page provides the layout for voter data files. The file is a comma delimited text file that can be opened in standard database or spreadsheet programs.

File Layout

Field Field Name Description Valid Values
1 VoterID Voter's unique registration ID number text, 9 digits
2 Voter_Name Full name in one field  
3 Last_Name Last name  
4 First_Name First name  
5 Middle_Name Middle name or initial  
6 Name_Style Surname (Jr., Sr. etc)  
7 Formatted_Address Address to be used for mailing to voter. Formatted address field uses the voter's mailing address if they have one, otherwise it defaults to the residence address.  
8 City_State City and state for formatted address  
9 Zip_Country ZIP code for formatted address Either 5 digit or 9 digit zip
10 Residence_Address Residential address in one field  
11 Street_Number House number  
12 Street_Number_Suffix House number suffix (rarely used)  
13 Street_Dir Directional (N, E, S, or W normally)  
14 Street_Name Street name  
15 Street_Type Street type (Dr, Way, Loop etc)  
16 Street_Dir_Suffix Directional (N, E, S, or W normally)  
17 Unit_Type Unit Designator (APT,LOT, UNIT, SUITE)  
18 Apartment_Number Apartment number, if needed  
19 Zip_Code Residential address ZIP code  
20 City_Name Residential address city  
21 Mailing_Address_1 Mailing address, if voter has provided one  
22 Mailing_Address_2 Mailing address 2  
23 Mailing_Address_3 Mailing address 3  
24 Mailing_Address_4 Mailing address 4  
25 Mailing_City Mailing address city  
26 Mailing_State Mailing address state  
27 Mailing_zip Mailing address ZIP code  
28 Mailing_Country Mailing address country (if outside US)  
29 Race Race code, see codes for values 1= American Indian or Alaskan Native
2= Asian or Pacific Islander
3= Black, not Hispanic
4= Hispanic
5= White, not Hispanic
6= Other
7= Multi Racial
9= Left Blank
30 Sex Gender F= Female
M= Male
U= Unknown
31 Birth_Date Date of birth DD/MM/YYYY
32 Registration_Date Date of initial voter registration DD/MM/YYYY
33 Congressional_District US Congressional district Leon County is entirely within CD 2
34 Party Party affiliation Party codes available at: www.dos.fl.gov/elections/candidates-committees/political-parties/
35 Precinct Precinct assignment 4 digits
36 House_District Florida House district 7, 8 or 9
37 Senate_District Florida Senate district Leon County is entirely within SD 3
38 Commission_District Local County Commission district 1, 2, 3, 4 or 5
39 School_Board_District Local School Board district 1, 2, 3, 4 or 5
40 Assistance_Required Has voter requested assistance in voting Y or N
41 Mailing_Address_Flag Voter has mailing address Y or N
42 City_Code Is the voter in a city precinct 1 = Within City of Tallahassee
0 = Outside City of Tallahassee
43 City_Ward City Ward Not used
44 Telephone_Number Phone number As provided by voter
45 Voter Status Voter's status ACT= Active voter
INA= Inactive voter
46 Sample Ballots by Email Has voter requested to be sent a sample ballot by email Y or N
47 - XXX Election Voter's history record in elections A = Voted by mail
B = Vote-by-Mail ballot not counted
E = Voted at Early Voting site
F = Early Voted by Provisional, was counted
L = Vote-by-Mail ballot not counted, received late
N = Did not Vote
P = Provisional Ballot NOT counted
X = Ineligible to Vote in election (registered after deadline but before Election Day)
Y = Voted at polls on Election Day
Z = Voted at polls by Provisional, was counted
"Blank" = Not registered at time of election